Group rooming list
One row per room with drop-downs for room type, occupancy and bed request, plus a summary sheet that totals rooms by type. Use it for hotel allocations and keep the version date in the file name. See the rooming list and manifest timeline.
Group arrival and departure manifest
One row per guest per flight leg, with meet-and-assist flags and a summary of arrivals, departures and bags. Send it when tickets are issued and again whenever a flight changes. See moving delegates through Egyptian airports.
Egypt programme brief
The questions a DMC needs answered to quote precisely. Fill what you can, mark the rest open, and reuse the same brief to compare quotes from several DMCs like for like. See how to brief a DMC.